Many centers use free or low-cost form tools. They work — until they don’t.
Here’s what actually differs.
Typical Free Form Tool
Safeguard Forms
Business Associate Agreement
Submissions emailed to staff
Encryption at rest
Individual staff logins
Audit trail
Data retention control
Built for pregnancy centers
Someone to call
Not offered, or enterprise tier only
Yes — often with client data in the body
Varies; frequently not guaranteed
Often one shared account
Rarely Available
Stored indefinitely by default
No
Support ticket queue
Included with every plan
Never. Notification only, no PHI
Standard on every plan
Required, with role permissions
Complete and exportable
You set the rules
Yes — that’s the only thing we do
A team that knows your work
Typical Free Form Tool
Safeguard Forms
Business Associate Agreement
Not offered, or enterprise tier only (Typical Free Form Tool)
Included with every plan (Safeguard Forms)
Submissions emailed to staff
Yes — often with client data in the body (Typical Free Form Tool)
Never. Notification only, no PHI (Safeguard Forms)
Encryption at rest
Varies; frequently not guaranteed (Typical Free Form Tool)
Standard on every plan (Safeguard Forms)
Individual staff logins
Often one shared account (Typical Free Form Tool)
Required, with role permissions
Audit trail
Rarely Available (Typical Free Form Tool)
Complete and exportable
Data retention control
Stored indefinitely by default (Typical Free Form Tool)
You set the rules (Safeguard Forms)
Built for pregnancy centers
No (Typical Free Form Tool)
Yes — that’s the only thing we do (Safeguard Forms)
Someone to call
Support ticket queue (Typical Free Form Tool)
A team that knows your work (Safeguard Forms)
Protect What Matters Most.
Your clients trust you with their situations – trust Safeguard Forms to protect their information.